Astberrys ARLA - Association of Residential Letting AgentsThe Property Ombudsman
Block Management  - Astberrys

Block Management

Astberrys are experts in the management of blocks of flats. We understand the law and practice in all of the following areas-

Service Charges

  • Preparing and sending to the lessees demands for service charges and ground rent in accordance with the terms of each lease and the relevant statutory provisions.
  • Monitoring to ensure that each Lessee pays in accordance with the demands. Referring any continued non payment to the freeholder and solicitors, if necessary.
  • Preparing the draft annual service charge budget for the freeholder’s approval.
  • Administering the service charge fund and reserve fund and ensuring that the same is held in a secure client account specifically set up for the property.
  • Liaising with the accountants to ensure the swift preparation of accurate service charge accounts at the end of the service charge year.

Building Management

  • Inspecting the property at least twice a year and advising on its condition and any statutory requirements which may require attention, in particular fire and other health and safety risks and water tank hygiene.
  • Engaging and supervising suitable contractors so as to ensure the proper maintenance of the property to include cleaning the common parts, threshold and any outside steps, the maintenance of proper lighting and fire detection systems, the proper functioning of any entry phone system and lift and the general supervision and observation of the exterior, its pipes and roofs so as to ensure that the property is watertight and safe.
  • Arranging for the payment of all invoices whether of a recurring nature or for individual services from the service charge account with a proper and accurate record being kept.
  • Attending to any reasonable enquiries made by the freeholder relating to the maintenance and condition of the property, including the reasonable attendance at meetings.
  • Arranging, through a reputable insurance broker regulated under the Financial Services Act, for building insurance in a sum to reflect the reinstatement cost of the property and, if appropriate, to engage the services of a chartered surveyors to advise on the same.
  • Investigating any breaches of covenants in the lease and writing to any lessee requiring remedy of any breach. Referring any continued breaches to the freeholder and solicitors, if necessary.
  • Attending any AGM of the freeholder.

Major Works

  • Depending on the nature and complexity arranging for the preparation of a specification by a chartered surveyor and subsequent supervision by the same, preparing and sending the tender documents to suitable contractors, taking up any references provided for such contractors and arranging for payment for the works from the service charge account with a proper and accurate record being kept.
  • Preparing and serving all notices on each individual lessee in accordance with the Service Charges (Consultation Requirements) Regulations 2003.

Company secretarial and other services

  • Filing the annual return and company accounts, administrating the share transfer register and allowing our offices to be used as the registered address of the company.
  • Responding to pre contract sales enquiries, dealing with approvals for lease extensions and variations or permission for subletting, dealing with approvals for alterations and extensions and all Party Wall matters.
  • Preparing specifications for major works and contractual documents for the same and carrying out supervision.
  • Legal Services in cases of non payment of service charges, breaches of the lease, enfranchisement and right to manage disputes.
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